VENDOR MANAGEMENT

Manage vendors and contractors in one app

Streamline vendor management to boost productivity, optimize spend, and improve decision-making, all within MaintainX.

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Trusted by leading companies

Our clients using MaintainX report

5h+
Saved per week for overall maintenance operations
32%
Reduction in unplanned downtime
30%
Savings on monthly maintenance costs
53%
Improvement in work order completion rates

Centralize vendor details and record keeping

Easily access all your vendor contact information, related parts and assets, and work order history on any device.

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MaintainX app screenshot of work order history and contact list with vendors.

Share work and collaborate seamlessly with vendors

Boost productivity and vendor efficiency with External Work Orders. Collaborate with shared work orders, communicate with comments and files, and track progress and activity — all in MaintainX.

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MaintainX app screenshot of shared work order on mobile device.

Streamline communication with comments, email, and shared files

Track work progress with vendors, share context, and simplify communication through comments, activity history, shared files, and emails.

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MaintainX app screenshot of photo attachments and comment section.

Manage and track purchase orders with vendors

Stay on top of parts inventory and costs by creating purchase orders directly from MaintainX. Track order status, parts ordered, and costs with vendors and contractors.

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MaintainX app screenshot of list of vendors and a new purchase order.

Optimize vendor spend with performance and cost reporting

Manage costs, understand performance, and answer critical questions—like which vendor is the most cost-effective or the best fit for a particular job.

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Related content
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An image from MaintainX that shows the Vendor Management experience in the MaintainX platform. It shows that a work order has been assigned to an external vendors, and also showcases graphs that allow our users to track the progress of in-flight work with vendors.
Blog Post
Streamline Vendor Management with MaintainX
Simone Roscitt
Apr 23, 2024
Blog Post
How to Create a Digital Inventory Management System (and Never Stock Out Again)
Lekan Olanrewaju
Dec 11, 2023
Case study
Manufacturing
How Duracell Saves $50K+ on Parts Inventory Costs with MaintainX and SAP
Case study
Food and Beverage
How a Large McDonald’s Franchise Reduced Equipment Downtime by 85% with MaintainX

MaintainX is the best software for maintenance and operations across third-party review sites

See what customers have to say

Great App! User Friendly

Helped our company with everything from asset repairs to keeping track of our inventory.

Phil S.
Owner
Great Work Order System

Our maintenance work orders are done, and I can track my teams' work for my budget now!

M. Savoy
Property Maintenance Manager
Easy to use and very collaborative.

It made it so much easier to track service calls and the outcomes. We needed something that'd work at all levels. This was a perfect fit!

Elia G
Director of Maintenance
Zero to organized in 6 months.

MaintainX has streamlined all the aspects of our fleet repair & maintenance programs coming from an organization starting from scratch.

Brent T
Fleet Manager
Simple. Efficient.

This app has helped our small, untrained maintenance crew keep track of a campus with 22 buildings and a lot of issues.

A.K.
Facility Manager
Solid Application

Makes getting repairs done easier with the constant communication between staff and maintenance.

L. Seabass
Maintenance Manager
Love the Forms and Checklists

It's really easy to make and update new forms and templates. Features are awesome and really effective.

A. C.
Safety Manager
Easiest App Our Company Has Used!

Seriously the best and easiest app our company has used! The customer service is above everyone else!

Hay B.
Maintenance Manager
The Best for your Maintenance Needs

MaintainX is the best for a moving maintenance restaurant team organized and efficient. They have the best parts inventory I have ever used.

Misty G
Maintenance Coordinator
Easy to Use for Everyone with Great Accountability!

The ease of use and flexibility to adapt to the needs and scope of facility operations is fantastic! The ability to prioritize tasks and communicate with staff is impressive.

Phillip S.
Facilities Manager
Show More Reviews

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Screenshot of MaintainX application showing asset onlineScreenshot of MaintainX application in mobile app showing assets