Facility Manager's Cleaning and Maintenance Checklist

Key areas: Take extra care to sanitize bacteria hotspots like keyboards and computer mice.

• Dust hard surfaces, including desks and file cabinets.

• Clean and sanitize all surfaces including desks, cabinets, keyboards, phones, and computer mice.

• Empty and reline trash cans

• Wipe down chairs.

• Clean windows and window sills.

• Dust frames and wall hangings.

• Tidy personal area.

Assess Electrical and Fire Safety

• Examine emergency sprinklers to determine any structural damage or wear.

• Review fire safety protocol to make sure plans are up-to-date.

Elevator Safety

• If your building has an elevator, review inspection schedule to make sure you’re aware and ahead of maintenance appointments.

Key areas: Focus on walkways. Collect litter and debris and check for tripping hazards; loose stones or cracks in pavement will need immediate attention.

• Examine walkways for potential hazards. Cracks or loose stones in the pavement could be dangerous to employees and guests.

• Clear walkways and surrounding area of debris, including litter and leaves.

• Make a note of any low-hanging branches or overgrown shrubs that need trimming.

• Check your maintenance schedule for roof inspections. A periodic visual survey to check for moisture and debris is especially necessary before or after storm seasons.

• Check maintenance schedule to see if power washing is scheduled. Pavement in parking garages should be cleaned at least twice a year.

Lighting

• Check for expired bulbs and schedule maintenance.

• Dust light fixtures.

Air Conditioning Vent Check

• Examine filters to determine if they should be replaced. Filters should be replaced regularly, depending on wear, every 1-6 months.

• Check air vents and examine for mold or dust and clean accordingly. If these pollutants are present, the contaminants are entering your building’s air supply and could mean your ducts and evaporator and condenser coils are due for a cleaning.

Key areas: Make sure to sanitize sink spout handles and door handles on either side of restroom door.

• Clean and disinfect all surfaces, including sinks, mirrors, countertops, and soap, toilet seat cover, and toilet paper dispensers.

• Clean and disinfect toilets.

• Examine caulking for repairs.

• Examine for any loose tiles or cracks that need repair.

• Refill paper products and soap dispensers. Check supply inventory.

• Test toilets and drain systems to make sure they’re in working order.

• Empty and reline trash cans

• Sweep and mop floor.

Carpets

• Vacuum and shampoo if necessary. Depending on your business, carpets should be cleaned every 4-6 months to get rid of contaminates that could be breaking-down carpet fibers, creating stale odors, and dulling the overall appearance.

Cobwebs

• Examine high up, hard-to-reach areas for cobwebs to dust and clean accordingly.

Key areas: Focus on sanitizing handles (including door), spouts, and vending machine or water fountain buttons that are touched by employees throughout the day.

• Clean and disinfect all surfaces, including tabletops, sink area, inside and outside microwave and refrigerator, and water-cooler and vending machines.

• Wipe down chairs.

• Toss old and forgotten food from the fridge and clean inside and out.

• Empty and reline trash cans.

• Sweep and mop floors.