If you’ve ever had to manage a busy maintenance schedule, you know that not all jobs are created equal, and plans can change fast. Urgent critical tasks become the highest priority, and even the most carefully planned schedule can get derailed if you don’t have the right technician available for the job.
With MaintainX’s Resource Planning, you gain full visibility into your team’s workload and capacity. This allows you to quickly and strategically plan based on your team’s capacity, as well as the priority, urgency, and complexity of the task.
How Resource Planning maximizes team productivity
Resource Planning is helping businesses improve workforce productivity, reduce burnout, and meet operational goals more effectively.
Watch how you can use Resource Planning:
Here’s three ways our customers use Resource Planning:
1. Efficiently Assign Work to the Right People
Customer: A large food and agriculture company in Minnesota, US
This company’s plant in Pennsylvania has a small team with only a few tenured technicians, and wanted to avoid overloading techs or wasting time on low-priority tasks.
Using Resource Planning, they quickly see each technician's capacity for the week and the priority level of each job. This allows them to assign tasks to the right people, preventing burnout and avoiding costly overtime.
2. Get Approval for More Headcount using Labor Insights
Customer: A major manufacturer headquartered in Illinois, US
The maintenance team at this company’s Georgia facility was understaffed, leading to costly overtime and skipped work. Resource Planning revealed how much their team was running over capacity each week, and the time and costs linked to the shortage of technicians.
With this data, their maintenance planner made a strong case for hiring more staff and earned approval from corporate. With new hires, they’re now able to better distribute the workload, and improve working conditions for their frontline.
3. Quickly Adjust Plans When Priorities Shift
Customer: A national retailer and wholesaler in Tennessee, US
At this retailer’s distribution center in Texas, the maintenance team saw a high percentage of reactive work, but only a few technicians were regularly over capacity. Urgent repairs were repeatedly assigned to the same few techs, while others were underutilized and missing valuable experience.
Resource Planning gave the maintenance planner full visibility into the team’s workloads, urgent tasks, and capacity levels. This allows them to use the entire team efficiently by quickly balancing workloads and distributing urgent repairs more evenly.
And with our latest updates, workload planning is now even more seamless:
- Drag-and-Drop Multi-Day Scheduling: For longer, or more complex tasks.
- Smart Time Estimates: Powered by AI to predict task duration based on your historical data.
- Mobile-Friendly Views: Help your technicians keep track of their workload on the go, by week or by month.
Ready to boost your planning efficiency and productivity across your team? Contact us or start a trial today.
Simone Roscitt
Simone Roscitt is a Product Marketing Manager at MaintainX, with a background in customer experience and data management and nearly 10 years of product-led SaaS experience. Simone has helped global enterprises maximize the use of their data to improve productivity, efficiency, and customer acquisition.
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