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General • Inspections

Vehicle Inspection Checklist

Use this form to help you with your vehicle inspection. This procedure will also help you with preventative maintenance to avoid issues from growing into problems that are expensive to fix or damage the vehicle beyond repair. Daily pre-use inspections ensure that vehicles get the attention they need when they need it, thereby reducing maintenance and equipment costs.
MaintainX
09/16/2022

Vehicle Inspection Checklist

Use this form to help you with your vehicle inspection. This procedure will also help you with preventative maintenance to avoid issues from growing into problems that are expensive to fix or damage the vehicle beyond repair. Daily pre-use inspections ensure that vehicles get the attention they need when they need it, thereby reducing maintenance and equipment costs.

    Inspection details:

    First you need to record the details of the person performing the vehicle inspection. This will make it obvious who is responsible for the inspection and make sure that they aren't tempted to cut corners.

    Vehicle Inspector's Name

    Does the inspector meet all qualification requirements?

    Inspection Agency Location

    Date of vehicle inspection

    Note down the vehicle operator's details

    Next it's time to record the details of the vehicle operator. While this might not be entirely necessary (depending on the type of inspection and vehicle), it's good practice to link the owner and vehicle together when possible.

    Vehicle Operator's First Name

    Vehicle Operator's Last Name

    Vehicle Operator's Phone Number

    Vehicle Operator's Address

    Driving License No.

    Driving License Expiry Date

    Document the vehicle's details

    Vehicle Type

    Vehicle Make & Model

    License Plate No.

    Year Vehicle Made

      Mileage

      Report No.

      Fleet Unit No.

      Brakes

      Check the brakes

      Are the brakes in good condition?

      • Yes
      • No
      • N / A

      Test the emergency brake

      Is the emergency brake in good condition?

      • Yes
      • No
      • N / A

      Bumpers

      Check front bumper

      Is the front bumper in good condition?

      • Yes
      • No
      • N / A

      Inspect rear bumper

      Is the rear bumper in good condition?

      • Yes
      • No
      • N / A

      Interior

      Check the horn

      Does the horn work properly?

      • Yes
      • No
      • N / A

      Inspect the seat belts

      Are all seat belts working and in good condition?

      • Yes
      • No
      • N / A

      Make sure the front and rear defrosters work

      Defrosters are invaluable come winter, so these are another thing you need to check in this vehicle inspection. Turn the front and rear defrosters on and make sure that hot air is blowing both at the front and back of the vehicle.

      Does the front defroster work?

      • Yes
      • No
      • N / A

      Does the rear defroster work?

      • Yes
      • No
      • N / A

      Try out the heating

      Does the heating work?

      • Yes
      • No
      • N / A

      Check for any emergency equipment

      Check which emergency supplies the vehicle has from the sub-checklist below, then note if it meets any legal requirements using the form field at the bottom of this task.

      Do the emergency supplies meet your country's legal requirements?

      • Yes
      • No
      • N / A

      License and insurance details

      • Screenshot2021-06-02at12.32.54PM.png

      Is the operator's driving license present and valid?

      • Yes
      • No
      • N / A

      Verify that the vehicle/operator has valid insurance

      Is the operator's insurance in date and valid?

      • Yes
      • No
      • N / A

      Lights

      Check headlights

      Are the head lights working satisfactorily?

      • Yes
      • No
      • N / A

      Make sure tail lights are okay

      Are the tail lights working correctly?

      • Yes
      • No
      • N / A

      Test brake lights

      Are the brake lights working correctly?

      • Yes
      • No
      • N / A

      Check turn signals

      Are all turn signals working as intended?

      • Yes
      • No
      • N / A

      Check reversing lights

      Are the reversing lights working correctly?

      • Yes
      • No
      • N / A

      Test four-way flashers

      Are the four-way flashers working correctly?

      • Yes
      • No
      • N / A

      Make sure the license plate light is working

      Are the license plate lights working?

      • Yes
      • No
      • N / A

      Mirrors

      Check outside mirrors

      Are the outside mirrors and controls satisfactory?

      • Yes
      • No
      • N / A

      Inspect inside mirror

      Is the inside mirror satisfactory?

      • Yes
      • No
      • N / A

      Tires

      Make sure the tires and wheels match

      Do the tires match?

      • Yes
      • No
      • N / A

      Do the wheels match?

      • Yes
      • No
      • N / A

      Check tire condition

      Use the sub-checklist below to check each aspect in order, and then note your ultimate findings in the dropdown form field.

      Are the tires in good condition?

      • Yes
      • No
      • N / A

      Check wheel alignment

      Are the wheels aligned?

      • Yes
      • No
      • N / A

      Make sure the spare tire is in good condition

      Is there a spare tire?

      • Yes
      • No
      • N / A

      Is the spare in good condition?

      • Yes
      • No
      • N / A

      Check tools for replacing tires

      Is there a jack?

      • Yes
      • No
      • N / A

      Is there a lug wrench?

      • Yes
      • No
      • N / A

      Under the hood

      Check the brake fluid level

      Is the brake fluid level acceptable?

      • Yes
      • No
      • N / A

      Measure the windshield washer fluid

      Is the windshield washer fluid level acceptable?

      • Yes
      • No
      • N / A

      Inspect the engine oil level and quality

      Is the engine oil level acceptable?

      • Yes
      • No
      • N / A

      Is the engine oil quality acceptable?

      • Yes
      • No
      • N / A

      Examine the battery

      The color will change based on the battery and vehicle, but in general:

      Note your findings in the form fields below.

      Is the battery secured sufficiently?

      • Yes
      • No
      • N / A

      Does the color indicator show that the battery can still be used?

      • Yes
      • No
      • N / A

      Check the power steering fluid level and quality

      Is the power steering fluid level acceptable?

      • Yes
      • No
      • N / A

      Is the power steering fluid an acceptable quality?

      • Yes
      • No
      • N / A

      Inspect any hoses

      Is the visible hosing/piping in good condition?

      • Yes
      • No
      • N / A

      Windshield and accessories

      Check the windshield

      Is the windshield in good condition?

      • Yes
      • No
      • N / A

      Inspect the rear window

      Is the rear window in good condition?

      • Yes
      • No
      • N / A

      Make sure the windows are in good condition

      Are the windows in good condition?

      • Yes
      • No
      • N / A

      Check the window controls

      Do the window controls work?

      • Yes
      • No
      • N / A

      Inspect the windshield wipers

      Are the windshield wipers satisfactory?

      • Yes
      • No
      • N / A

      Final verdict

      Give the vehicle inspection verdict

      Did the vehicle pass or fail the inspection?

      • Pass
      • Flag
      • Fail
    Source: MaintainX (Community Member)

    Please note that any procedure, checklist, or other document available in the MaintainX Procedure Hub is provided for general education and information only and does not constitute legal, medical, or financial advice. MaintainX makes the materials available AS IS and AS PROVIDED, without warranties of any kind. By downloading or using any such materials, you assume the risk that they may not be appropriate for your specific situation and agree that you are solely responsible for any such use, including compliance with applicable law and with meeting any conditions of product warranties.