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Parks: Building and Landscape Annual Maintenance and Inspection Checklist

Regular and cyclical maintenance insures that buildings are kept up to current building codes and less likely to encourage fires, plumbing leaks and structural failures. If a property is regularly maintained it will look wellkept and attractive and inviting.
MaintainX
07/21/2022

Parks: Building and Landscape Annual Maintenance and Inspection Checklist

Regular and cyclical maintenance insures that buildings are kept up to current building codes and less likely to encourage fires, plumbing leaks and structural failures. If a property is regularly maintained it will look wellkept and attractive and inviting.

    Property Name:

    Date of Inspection:

    FCPA Representative(s) present:

    BUILDING EXTERIOR

    Roof Structure and Materials

    Are there any missing, broken, or damaged roof slates or shingles?

    • Pass
    • Flag
    • Fail

    Are wooden shingles splitting and/or curling?

    • Pass
    • Flag
    • Fail

    Are slates cracked?

    • Pass
    • Flag
    • Fail

    Are there any signs of rusting?

    • Pass
    • Flag
    • Fail

    Are there any indications of standing water, water back-up or other water damage? (Example: damage from ice dams, damaged or missing gutters)

    • Pass
    • Flag
    • Fail

    Does any part of the roof sag or look out of alignment?

    • Pass
    • Flag
    • Fail

    Is there any damage to the cornice, soffits or fascia boards?

    • Pass
    • Flag
    • Fail

    Are there loose, rotten or missing gutters?

    • Pass
    • Flag
    • Fail

    Is the paint on the gutters peeling from the gutter?

    • Pass
    • Flag
    • Fail

    Do the gutters need to be cleaned and oiled with linseed oil?

    • Pass
    • Flag
    • Fail

    Do the downspouts need to be adjusted and connected with the gutter?

    • Pass
    • Flag
    • Fail

    Does the water from the downspouts need to be directed away from the house?

    • Pass
    • Flag
    • Fail

    Does the house need splash pads?

    • Pass
    • Flag
    • Fail

    Does the water collect near the foundation?

    • Pass
    • Flag
    • Fail

    Comments:

    Chimneys (from roof line up)

    Are the chimney flashings unsecured from either the roof or the chimney?

    • Pass
    • Flag
    • Fail

    Is the masonry cracked or crumbling?

    • Pass
    • Flag
    • Fail

    Are bricks and/or chimney cap cracked or missing?

    • Pass
    • Flag
    • Fail

    Is the chimney leaning more than a few degrees?

    • Pass
    • Flag
    • Fail

    Is there bracing on the chimney?

    • Pass
    • Flag
    • Fail

    Are the chimneys in need of cleaning?

    • Pass
    • Flag
    • Fail

    Comments:

    Exterior Walls

    Are the walls warped or bulging?

    • Pass
    • Flag
    • Fail

    Are doors and windows misaligned with their frames or operating improperly?

    • Pass
    • Flag
    • Fail

    Are there signs of settlement around the doors and windows?

    • Pass
    • Flag
    • Fail

    Is the exterior siding placed on the building improperly?

    • Pass
    • Flag
    • Fail

    If wooden exterior walls, does the exterior siding undulate, buckle or curl?

    • Pass
    • Flag
    • Fail

    If brick or masonry walls, are mortar joints spalled, washed out or broken?

    • Pass
    • Flag
    • Fail

    Comments:

    Exterior Woodwork

    Is the woodwork less than 6”-8” from the ground?

    • Pass
    • Flag
    • Fail

    Do probes into the wood indicate more than a % penetration?

    • Pass
    • Flag
    • Fail

    Is there any rotted or splitting wood?

    • Pass
    • Flag
    • Fail

    Are there any signs of dirt (in the form of termite mud tunnels) on foundations, steps and cellar walls?

    • Pass
    • Flag
    • Fail

    Are there any signs of insect boring, such as holes, sawdust, wood penetration, or other indicators?

    • Pass
    • Flag
    • Fail

    Are vines and other vegetation located close to the house, thus keeping moisture close to the house and inviting insect damage and rot?

    • Pass
    • Flag
    • Fail

    Comments:

    Exterior Trim and Finishes

    Are there any clapboards or sheathing materials missing from the exterior?

    • Pass
    • Flag
    • Fail

    Are there any loose, cracked or damaged clapboards or sheathing materials?

    • Pass
    • Flag
    • Fail

    Are sheathing materials improperly attached to the wall?

    • Pass
    • Flag
    • Fail

    If aluminum, vinyl or asbestos siding is over the original sheathing, is artificial siding cracking, buckling or splitting, etc.? Does the siding prevent the building from breathing?

    • Pass
    • Flag
    • Fail

    Is decorative woodwork improperly secured to the house?

    • Pass
    • Flag
    • Fail

    Do decorative features, windows, door frames and other areas need to be caulked and painted?

    • Pass
    • Flag
    • Fail

    Is paint peeling, flaking or blistering? (If so, check for moisture in the walls and presence of a vapor barrier)

    • Pass
    • Flag
    • Fail

    Do any joint areas require caulking or flashing to prevent moisture penetration

    • Pass
    • Flag
    • Fail

    Does the surface contain mildew, chalking or other paint surface reaction?

    • Pass
    • Flag
    • Fail

    Doors and Windows

    Are doors and windows improperly fitted in their openings?

    • Pass
    • Flag
    • Fail

    Is the glass cracked, loose or improperly glazed or painted?

    • Pass
    • Flag
    • Fail

    Is there any rotted wood in the sills or lower rails?

    • Pass
    • Flag
    • Fail

    Is weather stripping failing?

    • Pass
    • Flag
    • Fail

    Are exterior storm windows and doors uninstalled?

    • Pass
    • Flag
    • Fail

    Comments:

    Foundation and Masonry

    Is water collecting at the foundation walls?

    • Pass
    • Flag
    • Fail

    Is the foundation or masonry cracked or crumbling?

    • Pass
    • Flag
    • Fail

    Are bricks, stone and/or parging cracked or missing?

    • Pass
    • Flag
    • Fail

    Is the mortar eroding or loosening?

    • Pass
    • Flag
    • Fail

    Are there serious signs of building settlement (i.e., more than hairline cracks in the masonry)?

    • Pass
    • Flag
    • Fail

    Are there any signs (bulges, cracks, etc.) of separation of brick courses?

    • Pass
    • Flag
    • Fail

    Comments:

    BUILDING INTERIOR

    Cellar/Basement

    Is the basement inadequately ventilated?

    • Pass
    • Flag
    • Fail

    Does the basement smell damp and moldy?

    • Pass
    • Flag
    • Fail

    Do sills or joists show signs or termite or insect damage? (Probe wood to determine extent of damage)

    • Pass
    • Flag
    • Fail

    Are there any signs of building sagging or deflection? (If so, check for weakened support posts, rotten beams, etc.)

    • Pass
    • Flag
    • Fail

    Are there any signs (wood dust, holes, active insects) of weakened or damaged floor joists or beams, flooring or other wooden members?

    • Pass
    • Flag
    • Fail

    Are there indications of leaking pipes — water pipes, pumps or wells, waste pipe failure, etc.?

    • Pass
    • Flag
    • Fail

    Is there any flooding in the basement?

    • Pass
    • Flag
    • Fail

    Is the bulkhead unsecured or improperly flashed and caulked?

    • Pass
    • Flag
    • Fail

    If there is a crawl space, is it opening and allowing moisture to enter the house?

    • Pass
    • Flag
    • Fail

    Is the foundation mortar separating from the masonry foundation or cracking?

    • Pass
    • Flag
    • Fail

    Comments:

    Finished Spaces

    Are there any signs of damp plaster on ceilings, walls, around chimneys, under kitchen or bathrooms, or in other applicable locations?

    • Pass
    • Flag
    • Fail

    Is there any vibration or "bounce” to the staircase or other floor area of the house, indicating potential structural problems?

    • Pass
    • Flag
    • Fail

    Do floors sag or vibrate when there is a lot of foot traffic or jumping?

    • Pass
    • Flag
    • Fail

    Are there prominent cracks in walls, floors or near window or door casings which indicate settlement?

    • Pass
    • Flag
    • Fail

    Are these cracks old or recently created?

    • Pass
    • Flag
    • Fail

    Comments:

    Insulation and Ventilation

    Are the exterior walls uninsulated? If not, what insulating material is used, and was a vapor barrier installed?

    • Pass
    • Flag
    • Fail

    Is attic insulation improperly installed?

    • Pass
    • Flag
    • Fail

    Does the attic insulation restrict adequate ventilation?

    • Pass
    • Flag
    • Fail

    Comments:

    Attic

    Are there any signs of leaks (staining) on the attic rafters or sheathing?

    • Pass
    • Flag
    • Fail

    Is the attic improperly ventilated, causing moisture and mildew to collect on the underside of the roof?

    • Pass
    • Flag
    • Fail

    Are there any sagging rafters, broken collar ties or other structural deficiencies?

    • Pass
    • Flag
    • Fail

    Are the chimney bricks in the attic loose or in bad condition?

    • Pass
    • Flag
    • Fail

    Are there any holes in the chimney or indication that there is a failure of the present chimney flue to contain the heat generated from the heating system and/or fireplaces?

    • Pass
    • Flag
    • Fail

    Is there any evidence of insect infestation (sawdust, borings, etc.) in wooden members (rafters, purlins or sheathing)?

    • Pass
    • Flag
    • Fail

    Comments:

    BUILDING SYSTEMS

    Water Systems and Plumbing

    Is water pressure inadequate?

    • Pass
    • Flag
    • Fail

    If a private well, is the pump malfunctioning?

    • Pass
    • Flag
    • Fail

    If a private well are there any issues with the drinking water quality?

    • Pass
    • Flag
    • Fail

    Are there any leaks in the water lines?

    • Pass
    • Flag
    • Fail

    Are the kitchen and bathroom fixtures improperly installed, causing leaks, "sweating”, or other water damage?

    • Pass
    • Flag
    • Fail

    Comments:

    HVAC System

    Is the HVAC system malfunctioning?

    • Pass
    • Flag
    • Fail

    Are filters clean and installed properly?

    • Pass
    • Flag
    • Fail

    Comments:

    Sewage/Septic Systems

    Are there odors emanating from the septic tank/field or sewage line area?

    • Pass
    • Flag
    • Fail

    If a septic system, are there any depressions or "wet spots” in the ground area adjacent to or within the septic field?

    • Pass
    • Flag
    • Fail

    Does the septic tank need pumping?

    • Pass
    • Flag
    • Fail

    Comments:

    Natural Gas Systems

    Are there any natural gas/propane odors emanating from the system?

    • Pass
    • Flag
    • Fail

    If a propane tank is located on the property, is it improperly secured?

    • Pass
    • Flag
    • Fail

    Comments:

    Electrical Systems

    Are overhead electrical lines coming into the property disconnected or uncovered?

    • Pass
    • Flag
    • Fail

    Are poles supporting the wires too close to tree limbs and other encumbrances?

    • Pass
    • Flag
    • Fail

    Have any major electrical appliances been added to the system within the last year?

    • Pass
    • Flag
    • Fail

    Do any lights or electrical utilities fail when turned on?

    • Pass
    • Flag
    • Fail

    Are bathroom, laundry room and kitchen ground fault outlets working properly?

    • Pass
    • Flag
    • Fail

    Beyond regional electric systems failures, have there been any electrical failures, "black outs”, or other problems within the last year?

    • Pass
    • Flag
    • Fail

    Are any electrical lines located close to water sources?

    • Pass
    • Flag
    • Fail

    Are any outside electrical plugs and lights exposed to weather damage?

    • Pass
    • Flag
    • Fail

    Comments:

    Telephone/Cable System

    Are the overhead telephone lines coming into the property loose or disconnected?

    • Pass
    • Flag
    • Fail

    Are poles supporting the wires too close to tree limbs or other encumbrances?

    • Pass
    • Flag
    • Fail

    Comments:

    Fire/Security Systems

    If there is a fire suppression system, is it due for an annual checkup?

    • Pass
    • Flag
    • Fail

    If there is a home security system, is it due for an annual checkup?

    • Pass
    • Flag
    • Fail

    Comments:

    WALKWAY AND DRIVEWAY MAINTENANCE

    Are the walks and driveway surfaces in bad condition, with any uneven or cracked surfaces?

    • Pass
    • Flag
    • Fail

    If gravel, stone or brick paths, are any materials missing and is infill material needed to supplement existing way?

    • Pass
    • Flag
    • Fail

    If an asphalt material, does surface need a seal coat?

    • Pass
    • Flag
    • Fail

    Comments:

    MISCELLANEOUS PROVISIONS

    Are there any systems and/or property features that warrant special maintenance considerations and/or unique treatment? If so, what are they and what special provisions need to be made?

    • Pass
    • Flag
    • Fail

    Are trash containers securely covered to prevent animals from getting in?

    • Pass
    • Flag
    • Fail

    Are trash containers left in the street after trash pickup?

    • Pass
    • Flag
    • Fail

    Where waste collection is not available, is no more than two weeks’ worth of waste collected located on the site?

    • Pass
    • Flag
    • Fail

    Are recycling materials uncovered?

    • Pass
    • Flag
    • Fail

    Is more than a month’s worth of recycled materials located on the site?

    • Pass
    • Flag
    • Fail

    Are ladders, building materials and other construction-related equipment properly secured to limit theft and insurance liability?

    • Pass
    • Flag
    • Fail

    Are boats, mobile homes, trailers, recreational vehicles, etc., in plain view?

    • Pass
    • Flag
    • Fail

    Is the yard littered with children’s toys, bicycles, plant pots, garden tools, barbecue grill and other items?

    • Pass
    • Flag
    • Fail

    Is the outside laundry line screened in plain view?

    • Pass
    • Flag
    • Fail

    Comments:

    COMPLIANCE AND COMPATIBILITY

    Has the Curator failed to comply with the reporting requirements of the lease agreement?

    • Pass
    • Flag
    • Fail

    Comments:

    REMINDERS

    Are there any unpaid taxes on the property?

    • Pass
    • Flag
    • Fail

    Is the insurance coverage inadequate or out of date?

    • Pass
    • Flag
    • Fail

    Do we need a copy for the file?

    • Pass
    • Flag
    • Fail

    Are any utility services out of date?

    • Pass
    • Flag
    • Fail

    Comments:

Source: MaintainX (Community Member)

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