2.3 Specifications and Supplier Approval
This process involves examining a supplier’s qualifications, experience, financial stability, and other aspects that may affect the quality and safety of the supplier’s goods and services. It also helps to ensure that the supplier meets the company's quality, safety, and ethical standards and provides the business with peace of mind when it comes to the procurement of goods and services.
River Valley Holdings
09/12/2023
2.3 Specifications and Supplier Approval
This process involves examining a supplier’s qualifications, experience, financial stability, and other aspects that may affect the quality and safety of the supplier’s goods and services. It also helps to ensure that the supplier meets the company's quality, safety, and ethical standards and provides the business with peace of mind when it comes to the procurement of goods and services.
Product for Storage and Distribution
Product handling and storage requirements for all products received, stored, and intended for distribution, shall be documented, current, approved by the site and their customer (if applicable), accessible to relevant staff, and include temperature requirements, storage conditions, packaging requirements, and handling and transportation conditions.
Supplier Approval and Incoming Supplies
The methods and responsibility for developing and approving product descriptions shall be documented. Product descriptions for all incoming supplies used by the site but not intended for distribution, including, but not limited to hazardous chemicals, ice, food packaging materials, or janitorial supplies that are used on-site and impact on product safety shall be documented and kept current.
All incoming supplies shall comply with the relevant legislation.
Incoming supplies shall be verified to ensure product safety is not compromised and the material is fit for its intended purpose. Verification of incoming materials shall include a review of the product description to determine conformance.
Incoming goods that may have an impact on product safety shall be supplied by an approved supplier. The responsibility for selecting, evaluating, approving, and monitoring an approved supplier shall be documented and implemented.
Incoming goods received in emergency situations shall be acceptable provided they are inspected or analyzed before use and the supplier has been evaluated.
Incoming goods and packaging received from other sites under the same corporate ownership shall be subject to the same product requirements and approved supplier requirements as all other material providers.
Specifications, product requirements, and incoming supplies shall be reviewed annually or as changes occur.
Contract Service Providers
Description of services for contract service providers that have an impact on product safety shall be documented, current, include a full description of the service to be provided, and the relevant food safety training requirements of all contract personnel prior to conducting work.
Contracted services that have an impact on product safety shall be reviewed against the description. The methods and responsibilities for contracted services review shall be documented and validated as needed or at a minimum of annually.
A record of all contract service descriptions that have an impact on product safety shall be maintained.
Contract Third-Party Storage or Distributor
The methods and responsibility for ensuring all agreements relating to food safety and customer product requirements and its realization and delivery are specified and agreed shall be documented and implemented.
The Site Shall:
i. Ensure changes to contractual agreements are approved by both parties and communicated to relevant personnel;
ii. Verify compliance with the SQF Code and that all customer requirements are being met at all times.
Records of all contract reviews and changes to contractual agreements and their approvals shall be maintained.
Source: River Valley Holdings (Community Member)