Free work order templates
Download your free work order templates
Digital work order templates in a CMMS are ideal because they’re easy to update and always accessible. However, our free downloadable templates are a great place to start if you don’t have access to digital templates. Check out our collection of work order templates and start optimizing your workflows now.
Maintenance work orders
Our maintenance work order template is great for both recurring and one-off maintenance tasks. Whether you're tracking parts, labor, or both, this template makes it easy to calculate your project costs. Plug in the hours worked, hourly rates, parts needed, and tax rates—the template handles the math. You’ll have a clear, standardized way to log service requests, document maintenance needs, track progress, and record completed work.
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Service work orders
Our service work order template helps you capture all the vital information for a maintenance or repair work request, whether you're serving internal teams or external customers. It includes spaces for work descriptions, authorizations, your client's information, estimated hours, start date, completion date, and required parts. The template automatically calculates all costs, including taxes.
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Automotive work orders
Running an auto shop or managing a fleet? Our downloadable template is for you. From basic oil changes to complex repairs, keep everything organized for your technicians and clients. Add specific part numbers and set custom pricing with your desired margin. With fields for vehicle IDs, service history, and detailed task lists, this template provides everything you need to deliver top-notch service while keeping pristine records.
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Repair work orders
Whether you're fixing machines or structural components, our repair work order template helps your maintenance team track everything from initial scope to final completion—including payment details and all the parts and tools needed.We've also included a permission-to-enter section, making the template work for both onsite and offsite repairs.
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All work orders
Not sure which template you need? Our complete library of customizable work order forms has you covered, no matter what industry you're in. Download any basic work order template and adjust it to fit your needs. From equipment maintenance and facility repairs to client services and vehicle work, these free templates are perfect for getting organized.
MaintainX work orders vs. free work order templates: Choose the right solution for you
Work Order Template FAQs
What is a work order form?
Think of work order forms as blueprints for your maintenance projects. They spell out all the necessary details for getting a job done: Who's doing the work, how long it should take, and step-by-step instructions. Work order forms help you keep everyone on the same page and ensure tasks are completed properly.
What are the benefits of digital work orders vs. paper work orders?
Digital work orders in a Computerized Maintenance Management System (CMMS) are a game-changer for your operations. From cutting down on manual data entry and mistakes to keeping everyone online, they offer several benefits, including:
- Enhanced efficiency and accuracy
- Improved accessibility and visibility
- Environmental benefits
- Data-driven insights
How often should I update my work order templates?
Review your updates every few months to ensure they’re up to date. A good approach is to follow a quarterly or annual review schedule. In addition, make updates whenever your processes, regulations, or organizational needs change.
What format should my work orders follow?
Work orders should include the following key components:
- Title: A clear and descriptive title for the maintenance task.
- Description: Detailed information about the work.
- Personnel: Names or roles of individuals responsible for the task.
- Schedule: Start and due dates, including any deadlines.
- Resources required: List of necessary tools, materials, and parts.
- Procedures: Step-by-step instructions or standard operating procedures to follow.
- Safety information: Any relevant safety guidelines or precautions.
- Approval signatures: Sections for necessary authorizations.
Does MaintainX have pre-built work order templates?
MaintainX has pre-built templates that make work orders easy. Your technicians can quickly create and complete jobs without starting from scratch each time. The templates come with pre-filled fields that help maintain consistency and save time across all your maintenance work.
Beyond that, MaintainX offers digital work order management that gives you even more control over processes. Our digital work orders help you streamline your maintenance operations—from assigning tasks to tracking progress—all in one central hub. You'll have real-time visibility into every task, ensuring nothing falls through the cracks, and your team stays in sync.
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