Office Safety Inspection Form
Use this checklist to help you comprehend the concerns of your workforce and supervisors, gain greater insights and understanding of jobs and tasks that you have limited experience with, identify and monitor hazard controls and determine the root cause of existing and potential hazards.
MaintainX
07/21/2022
Office Safety Inspection Form
Use this checklist to help you comprehend the concerns of your workforce and supervisors, gain greater insights and understanding of jobs and tasks that you have limited experience with, identify and monitor hazard controls and determine the root cause of existing and potential hazards.
Building:
Room Number:
Department/Unit
Inspector:
Date Inspected:
Supervisor:
Administrative
Is the departmental Health and Safety Plan in a location known and accessible to all employees?
Is there a Safety Corner/Bulletin Board established with the following displayed (in terminology and language understood by the employees)?
The Emergency Phone Number poster
Other health and safety material/information
Are training records maintained and available for review by employees, EH&S, and outside agencies?
Are departmental safety inspection reports and corrections maintained and available for review by employees, EH&S, and outside agencies?
Are Material Safety Data Sheets (MSDSs) and an inventory sheet of all office products used in the workplace on file and accessible to employees?
Does the departmental Emergency Operations Plan include a floor plan/map of the department, including emergency evacuation site, procedures, and routes? Are employees/students instructed in emergency procedures (i.e., location of exits, location and use of fire extinguishers)?
General Safety Concerns
Are the exits (doorways), exit aisles, or corridors free of obstacles and combustible storage?
Are the fire doors closed securely at all times?
Are light fixtures working and are diffuses installed?
Have all loose rugs or mats been secured or removed?
Have missing or loose ceiling tiles been repaired?
Electrical Cords and Outlets
Are extension cords, multiple outlet strips, or cube taps plugged directly into a wall outlet?
Are extension cords at a minimum 14 gauge (heavy-duty) and servicing only one appliance or fixture?
Are cords in good condition without splices, deterioration, taping, damage, or being sharply bent or pinched?
Are employees instructed not to use extension cords in place of permanent wiring?
- Are extension cords prevented from running through walls, ceilings, or doors?
Are extension cords grounded when servicing a grounded appliance or fixture?
Are cord guards provided across an aisle or other passageway?
Does the multiple outlet strip have a circuit breaker?
Are multiple outlet strip cords 6' or under?
Is clear access (36" clearance) provided to electrical panels?
Are electrical cover plates provided on all electrical switches or outlets?
Heaters and Fans
Do all heaters have a working tipover switch?
Are combustibles kept 24" from all sides and tops of heaters?
Are fine finger guards provided on fans?
Are all electric space heaters plugged directly into the wall?
Are all fans below head level or secured?
Seismic Bracing and Earthquake Preparedness
Are furnishings more than four feet high braced? (This includes file cabinets, bookcases, desk hutches, etc.)
Is all shelving secured?
Are projection screens, maps, blackboards, etc., fastened with a closed hook system or bolted to walls?
Is overhead storage of heavy items or plants prevented?
Are hanging planters or other objects prohibited?
Source: MaintainX (Community Member)