WORK ORDER MANAGEMENT

Modern workflows for more efficient frontline teams

Streamline maintenance, safety, and operations with the world’s most intuitive work order system.

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Image of maintenance worker looking at MaintainX application on tablet deviceScreenshot of MaintainX application showing Done status of a work orderImage of maintenance worker looking at MaintainX application on tablet deviceScreenshot of MaintainX application showing work order cost
Trusted by leading companies

Our clients using MaintainX report

53%
Improvement in work order completion rates
38%
Decrease in MTTR
(mean time to repair)
49%
Increase planned maintenance percentage (PMP)
34%
Reduction in parts inventory costs

Plan, schedule, and record work all in one place

Keep track of work across your organization by creating, assigning and prioritizing digital work orders. Plan preventive maintenance and address one-off work requests within the same app.

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Screenshot of MaintainX application with new request layered over calendar

Capture work order data more easily

Make it ridiculously easy for technicians to log work on their mobile devices. Capture the right data every time using pre-filled templates, time tracking, signatures, and required fields.

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Screenshot of MaintainX application showing status of work order requests

Share work and collaborate seamlessly with vendors

Boost productivity and vendor efficiency with External Work Orders. Collaborate with shared work orders, communicate with comments and files, and track progress and activity — all in MaintainX.

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Work smarter with data-driven insights

Get more done using labor hour insights to schedule work more effectively. Report on PM compliance, on-time completion, inspection failures and more to drive continuous improvement.

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Screenshot of MaintainX application showing available charts, such as on time versus overdue

Improve your data quality with standardized templates

Enable your teams to fill out work orders accurately with minimal training using pre-filled templates. Streamline routine or recurring jobs, and capture the right data every time.

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MaintainX application screenshot shows work order template

Get AI-powered estimates on time to complete work orders

Improve your workload planning accuracy and efficiency with Smart Time Estimates. Instantly see data-driven estimates on how long a new work order should take to complete – informed by historical data and powered by AI.

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Screenshot of smart time estimates in MaintainX application which are AI-generated estimates based on historical work order data.

Share photos, comments, and more

Snap photos, annotate them, and save them to each work order to quickly illustrate problems. Add comments and tag other users to collaborate across teams and fix faster.

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Screenshot of MaintainX application showing messaging and recording of chat

Related content

Read More
Blog Post
Introducing Work Order Templates: Simplify and Standardize Your Maintenance Strategy
Colin Strachan
Aug 21, 2023
Blog Post
How to Create a Workflow (for Standard Operating Procedures)
Caroline Eisner
Sep 30, 2022
Blog Post
How to Create the Best Work Order Process Flow for Your Team
Lekan Olanrewaju
Oct 6, 2023
Blog Post
Easy-to-Use Work Order Software: Must-Have Features for Your Business
Lekan Olanrewaju
Oct 10, 2023

MaintainX is the best software for maintenance and operations across third-party review sites

See what customers have to say

Easy to use and versatile.

I like how easy it is to use and train others to use. Very intuitive. The development team has also been very easy to work with.

A.F.
Administrator
We recently had a BRC audit of our workshop and maintenance systems.

The auditor was amazed! "This is the best system she has ever seen and she has seen them all!" I explained how I found MaintainX, the implementation process & phenomenal support So a huge well done to you all over there!!

Shawn B
Engineering Supervisor
Zero to organized in 6 months.

MaintainX has streamlined all the aspects of our fleet repair & maintenance programs coming from an organization starting from scratch.

Brent T
Fleet Manager
The Best for your Maintenance Needs

MaintainX is the best for a moving maintenance restaurant team organized and efficient. They have the best parts inventory I have ever used.

Misty G
Maintenance Coordinator
Cannot Run The Business Without.

Before MaintainX we used a system of handwritten notes. We had zero tracking on the status of maintenance issues. Now there's accountability

Jeff S
District Manager
The Facility Managers Multi Tool.

MaintainX has a simple and "sexy" UI which allows for quick team onboarding. A full-featured suite of tools to simplify facility management

Ron P
Director of Engineering
No More Headaches

Real-time data tracking, easy to use, customer can make a service call from an app and include pictures. No more headaches.

Carl C.
Maintenance Mechanic
RELIABLE TOOL.

Before we introduced MaintainX to our team, there was a lack of tracking of assets, & the company had a lot of expenses in asset maintenance

Vasu T
Project Engineer
Very Satisfied.

It’s nice to make a decision after testing 15 solutions (felt like 1000) & feel confident you’ve made the best decision. I feel that way now

Tom R
Process Improvement, Lead Building Materials
Amazing Software

Rely on it for all of my work scheduling as well as tracking of productivity. Useful in determining where my team needs more training.

Tazman96
Maintenance Team Manager
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Get more done with MaintainX

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Screenshot of MaintainX application showing asset onlineScreenshot of MaintainX application in mobile app showing assets