VENDOR MANAGEMENT

Manage vendors and contractors in one app

Streamline vendor management to boost productivity, optimize spend, and improve decision-making, all within MaintainX.

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Trusted by leading companies

Our clients using MaintainX report

5h+
Saved per week for overall maintenance operations
32%
Reduction in unplanned downtime
30%
Savings on monthly maintenance costs
53%
Improvement in work order completion rates

Centralize vendor details and record keeping

Easily access all your vendor contact information, related parts and assets, and work order history on any device.

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MaintainX app screenshot of work order history and contact list with vendors.

Share work and collaborate seamlessly with vendors

Boost productivity and vendor efficiency with External Work Orders. Collaborate with shared work orders, communicate with comments and files, and track progress and activity — all in MaintainX.

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MaintainX app screenshot of shared work order on mobile device.

Streamline communication with comments, email, and shared files

Track work progress with vendors, share context, and simplify communication through comments, activity history, shared files, and emails.

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MaintainX app screenshot of photo attachments and comment section.

Manage and track purchase orders with vendors

Stay on top of parts inventory and costs by creating purchase orders directly from MaintainX. Track order status, parts ordered, and costs with vendors and contractors.

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MaintainX app screenshot of list of vendors and a new purchase order.

Optimize vendor spend with performance and cost reporting

Manage costs, understand performance, and answer critical questions—like which vendor is the most cost-effective or the best fit for a particular job.

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Related content
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An image from MaintainX that shows the Vendor Management experience in the MaintainX platform. It shows that a work order has been assigned to an external vendors, and also showcases graphs that allow our users to track the progress of in-flight work with vendors.
Blog Post
Streamline Vendor Management with MaintainX
Simone Roscitt
Apr 23, 2024
Blog Post
Facility Management
How to Create a Digital Inventory Management System (and Never Stock Out Again)
Lekan Olanrewaju
Dec 11, 2023
Case study
Manufacturing
How Duracell Saves $50K+ on Parts Inventory Costs with MaintainX and SAP
Case study
Food and Beverage
How a Large McDonald’s Franchise Reduced Equipment Downtime by 85% with MaintainX

MaintainX is the best software for maintenance and operations across third-party review sites

See what customers have to say

The Facility Manager's Multi-Tool

MaintainX has a simple and "sexy" UI which allows for quick team onboarding. This is a full-featured suite of tools to simplify facility management. Streamlined workflow process with transparent accountability is great benefit.

Ron P.
Director of Engineering
The Best for your Maintenance Needs

MaintainX is the best for a moving maintenance restaurant team organized and efficient. They have the best parts inventory I have ever used.

Misty G
Maintenance Coordinator
Comprehensive, simple, perfect.

Our company was behind on asset tracking and PM scheduling. Having the system for even a short time has helped get it all back on track

Adam S
Plant Engineer
Great App for Service Work

Looking up past job info is so much easier, without having to thumb through text messages like we had been doing before.

Kelly A.
Maintenance Director
Cannot Run The Business Without.

Before MaintainX we used a system of handwritten notes. We had zero tracking on the status of maintenance issues. Now there's accountability

Jeff S
District Manager
No more paperwork!

Easy to use, we use it for PMs, safety permits, and quick access to SOPs. Gets rid of the endless paperwork, everything at your fingertips.

Austin P
Maintenance Manager
Very Satisfied.

It’s nice to make a decision after testing 15 solutions (felt like 1000) & feel confident you’ve made the best decision. I feel that way now

Tom R
Process Improvement, Lead Building Materials
We recently had a BRC audit of our workshop and maintenance systems.

The auditor was amazed! "This is the best system she has ever seen and she has seen them all!" I explained how I found MaintainX, the implementation process & phenomenal support So a huge well done to you all over there!!

Shawn B
Engineering Supervisor
Makes My Life Easy.

We solve all kinds of daily issues on our properties. I can see what needs to be done & make sure I follow up to get the job done promptly.

Anna M
Property Manager
Perfect Work Order App!

Our entire management team is using it now, and the communication is second to none. What a great app!

K. Paxton
Maintenance Manager
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Screenshot of MaintainX application showing asset onlineScreenshot of MaintainX application in mobile app showing assets