VENDOR MANAGEMENT

Manage vendors and contractors in one app

Streamline vendor management to boost productivity, optimize spend, and improve decision-making, all within MaintainX.

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Trusted by leading companies

Our clients using MaintainX report

5h+
Saved per week for overall maintenance operations
32%
Reduction in unplanned downtime
30%
Savings on monthly maintenance costs
53%
Improvement in work order completion rates

Centralize vendor details and record keeping

Easily access all your vendor contact information, related parts and assets, and work order history on any device.

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MaintainX app screenshot of work order history and contact list with vendors.

Share work and collaborate seamlessly with vendors

Boost productivity and vendor efficiency with External Work Orders. Collaborate with shared work orders, communicate with comments and files, and track progress and activity — all in MaintainX.

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MaintainX app screenshot of shared work order on mobile device.

Streamline communication with comments, email, and shared files

Track work progress with vendors, share context, and simplify communication through comments, activity history, shared files, and emails.

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MaintainX app screenshot of photo attachments and comment section.

Manage and track purchase orders with vendors

Stay on top of parts inventory and costs by creating purchase orders directly from MaintainX. Track order status, parts ordered, and costs with vendors and contractors.

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MaintainX app screenshot of list of vendors and a new purchase order.

Optimize vendor spend with performance and cost reporting

Manage costs, understand performance, and answer critical questions—like which vendor is the most cost-effective or the best fit for a particular job.

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Related content
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An image from MaintainX that shows the Vendor Management experience in the MaintainX platform. It shows that a work order has been assigned to an external vendors, and also showcases graphs that allow our users to track the progress of in-flight work with vendors.
Blog Post
Streamline Vendor Management with MaintainX
Simone Roscitt
Apr 23, 2024
Blog Post
Facility Management
How to Create a Digital Inventory Management System (and Never Stock Out Again)
Lekan Olanrewaju
Dec 11, 2023
Case study
Manufacturing
How Duracell Saves $50K+ on Parts Inventory Costs with MaintainX and SAP
Case study
Food and Beverage
How a Large McDonald’s Franchise Reduced Equipment Downtime by 85% with MaintainX

MaintainX is the best software for maintenance and operations across third-party review sites

See what customers have to say

The Best for your Maintenance Needs

MaintainX is the best for a moving maintenance restaurant team organized and efficient. They have the best parts inventory I have ever used.

Misty G
Maintenance Coordinator
We recently had a BRC audit of our workshop and maintenance systems.

The auditor was amazed! "This is the best system she has ever seen and she has seen them all!" I explained how I found MaintainX, the implementation process & phenomenal support So a huge well done to you all over there!!

Shawn B
Engineering Supervisor
Love the Forms and Checklists

It's really easy to make and update new forms and templates. Features are awesome and really effective.

A. C.
Safety Manager
User friendly.

MaintainX works flawlessly for us. Easy to use and navigate. Virtually no learning curve! I was a full user within one week - try it out!

Dave M.
Facilities Technician
Cannot Run The Business Without.

Before MaintainX we used a system of handwritten notes. We had zero tracking on the status of maintenance issues. Now there's accountability

Jeff S
District Manager
No More Headaches

Real-time data tracking, easy to use, customer can make a service call from an app and include pictures. No more headaches.

Carl C.
Maintenance Mechanic
Simple. Efficient.

This app has helped our small, untrained maintenance crew keep track of a campus with 22 buildings and a lot of issues.

A.K.
Facility Manager
New Maintenance Department

For over 20 years, never had a maintenance department. Just had guys who would fix stuff when it broke. Now we do PM.

B. Z.
Maintenance Worker
Easy to Use for Everyone with Great Accountability!

The ease of use and flexibility to adapt to the needs and scope of facility operations is fantastic! The ability to prioritize tasks and communicate with staff is impressive.

Phillip S.
Facilities Manager
This Software has Completely Changed our Department

Work order management is by far our most utilized function of MaintainX. It has completely streamlined our process with our team.

Colton C.
Facilities Manager
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Screenshot of MaintainX application showing asset onlineScreenshot of MaintainX application in mobile app showing assets