Get started on MaintainX today
Basic
Free forever. For small teams who need to digitize and track work orders.
$0
per user/month
Basic Includes
Unlimited Work Orders
Unlimited Procedures
Unlimited requester users
Real-time messaging
2 Work Orders with attached Procedures
2 active repeating Work Orders
1-month access to Advanced Analytics
Essential
For teams who want simple, streamlined preventive maintenance.
$20
per user*/month billed annually
$25 billed monthly
$25 billed monthly
Everything in Basic, plus:
Unlimited Work Orders with attached images
Unlimited repeating Work Orders
3 Work Orders with attached Procedures
3-month access to Advanced Analytics
Most Popular
Premium
Boost efficiency with smarter workflows and deeper insight into asset reliability, parts inventory, and purchasing.
$65
per user*/month billed annually
$75 billed monthly
$75 billed monthly
Everything in Essential, plus:
Unlimited Work Orders with attached Procedures
Unlimited access to Advanced Analytics
Meter-based maintenance
Parts inventory management
Purchase order management
Time and cost tracking
Open REST API access
Dedicated Account Manager
External Work Orders
Enterprise
Advanced control and security to scale maintenance, safety, and operational excellence across multiple sites.
Let’s chat
Custom pricing
Everything in Premium, plus
Asset Health Insights
Resource Planning
Escalation protocols
Custom permissions
IoT sensor integrations
Advanced control and security, including SSO
Multi-site management tools and reporting
MaintainX CoPilot
*A user is defined as someone who uses the MaintainX app and has a unique login. Requester accounts are free.
Compare plans & features
Basic
Get StartedEssential
Try for FreePremium
POPULAR
Most Popular
Enterprise
Book a TourWork Orders & Procedures
Limited
Limited
Unlimited Work Orders
Real-Time Messaging
Procedures with Signature Capture
Procedures with Inspection Checks
Procedures with Conditional Logic Fields beta
Add if-then logic so procedures change based on user input.
Global Procedures
Create, share, and update Procedures across all sites where you have MaintainX.
Procedure Scores
Drive continuous improvement by tracking work order performance against customizable targets.
Work Orders with Attached Procedures
Attach Procedures to Work Orders to standardize work execution.
2 per month
3 per month
Unlimited
Unlimited
Work Orders with Attached Images
Add more clarity to work orders with pictures and videos.
5 per month
Unlimited
Unlimited
Unlimited
Custom Work Order Fields
Add unlimited custom fields to your work orders.
Work Order Templates
Create standardized work orders in just a few clicks using pre-filled templates.
External Work Orders
Share work orders, collaborate, and track work order activity with vendors and contractors.
Work Order Exports
Unlimited PDF
Unlimited PDF
Unlimited PDF & CSV
Unlimited PDF & CSV
Offline Mode
Access and complete saved work orders, even in areas with low connectivity.
Automatically Share Reports & Dashboards
Keep stakeholders informed on critical KPIs by having MaintainX email them reports and dashboards on a regular cadence.
Time & Cost Tracking
Log time spent on work orders, assets, locations, and more.
Multi-Asset Work Orders
Manage work for multiple assets in a single WO.
Work Order Approvals
Ensure only selected users or teams can complete a procedure step.
Work Requests
Unlimited Requester Users
Unlimited Requests
Request Portals
Let guests and external teams submit requests from a shared URL.
Custom Request Routing
Allow requesters to assign their requests to specific individuals or teams.
Custom Request Fields
Add unlimited custom fields to your request forms.
Preventive Maintenance
Limited
Limited
Limited
Repeating Work Orders
Schedule work orders that repeat on a regular basis.
2 per month
Unlimited
Unlimited
Unlimited
Condition-Based Maintenance
Trigger work orders automatically based on usage and condition.
Automated Corrective Actions
Automatically create Work Orders to address flagged and failed inspections.
Escalation Protocols
Define teams to receive automatic alerts for flagged and failed inspections.
Custom Workflow Automations
Automate advanced workflows with customizable triggers, conditions, and actions.
Asset Management
Limited
Limited
Unlimited Assets
Unlimited Locations
Custom Asset & Location Fields
Add unlimited custom fields to your assets and locations.
QR & Barcode Scanning
Automatically generate QR codes and barcodes for all your assets.
Asset & Location Hierarchies
Add deeper hierarchies to organize asset and location data.
Downtime Tracking
Track the amount of time your assets are offline and the reasons why.
Asset Status Monitoring
See which assets are online and offline in real time, with unlimited custom asset statuses.
Global Assets
See and transfer your assets and related data across sites.
Root Cause Analysis
Identify and compare the causes of failure on each asset, and across multiple assets and locations.
Straight Line Depreciation
Track and monitor asset value over time.
Meters
Meter-Based Maintenance
Log meter readings and trigger Work Orders automatically at certain thresholds.
Meter-Based Analytics
Identify trends with per-meter insights that show readings over time.
Parts Inventory Management
Limited
Limited
Unlimited Vendors
Parts Inventory Tracking
Manage parts inventory and track parts usage against work orders.
Purchase Orders
Create and send purchase orders to vendors and clients.
Low Stock Alerts
Avoid stockouts by notifying escalation teams when inventory levels are low.
Custom Parts & PO Fields
Add unlimited custom fields to your Parts.
Global Parts
Easily view and share parts inventory across your different facilities.
Purchase Order Approval Workflows
Streamline your purchasing process by automatically routing POs to specific approvers based on rules that you define.
Cycle Counting
Keep critical parts inventory in-sync between MaintainX and your physical facilities.
Multi-Location Parts
Keep unique parts inventories at each location.
Resource Planning
Calendar-Based Scheduling
Schedule PMs and work orders using a daily, weekly or monthly calendar view.
Workload-Based Scheduling
Schedule PMs and work orders based on the current workload of each user and your team overall.
Labor Utilization Insights
Get real-time insight into the scheduled hours and available capacity of each user and your team as a whole.
Custom Work Schedules
Customize the available working hours of each individual user to help you plan and schedule PMs and work orders more easily.
Reporting & Analytics
Basic
Standard
Standard
Advanced
Pre-Built Standard Reports
Access core maintenance reports, including Work Order completion rates, Mean-Time-to-Repair (MTTR), and more.
Real-Time Insights
Respond faster and improve efficiency with live-to-the-second visibility into your operations.
Reporting Filters
Apply custom filters to quickly find the insights you need.
Advanced Analytics
Visualize and track performance over time directly in your MaintainX dashboard.
Last 1 month
Last 3 months
Unlimited
Unlimited
Historical Data Exports
Unlimited (PDF)
Unlimited (PDF)
Unlimited (PDF & CSV)
Unlimited (PDF & CSV)
Custom Reporting Dashboards
Quickly access the insights that matter most by curating your own dashboards using pre-built graphs.
1
3
Unlimited
Time & Cost Reporting
Get insight into the time and costs associated with Work Orders, Assets, and Locations. Costs can be calculated based on time spent, parts used, and more.
Report Builder
Build reports and charts from key datasets like Work Orders, Assets, Parts, and Labor Utilization, and more.
Mean Time Between Failure (MTBF)
View MTBF on Assets and Reports.
Asset Health Insights
Asset performance reporting that allows you to compare downtime, costs, and root causes of failure across assets and locations.
Global Reporting
View and compare KPIs across sites in one view.
Artificial Intelligence
Limited
AI-Powered Procedure Generation
Create digital procedures faster by generating them with AI on your browser or mobile device.
AI-Powered Anomaly Detection
Detect equipment faults early by identifying anomalies in work order inputs automatically.
Smart Time Estimates
Smart Time Estimates are AI-generated estimates from historical work order data, focusing on procedures, assets, and categories.
MaintainX CoPilot
Your AI-powered assistant to digitize maintenance documents and make anyone an expert.
Data & Integrations
Limited
Open REST API
Access our API and developer documentation to build your own integrations and workflows.
Business Integrations
Integrate MaintainX with your go-to apps for accounting, BI, fleet DVIR management, and more.
OT Data Connectors
Connect data from Ignition, Kepware or MQTT to enable condition-based and usage-based maintenance.
IoT Sensor Integrations
Connect data from IoT sensors to enable real-time monitoring and smart maintenance strategies.
Custom ERP Integrations
Integrate MaintainX with your system of record. Additional costs may apply, including the SAP Integration Services Package available for SAP HANA Enterprise Edition, SAP S/4HANA Enterprise Management, and SAP Integration Suite.
Security, Administration & Control
Standard
Standard
Standard
Advanced
Unlimited Historical Data Retention
Your data is never deleted.
Data Imports
Import existing forms, assets, and locations.
Custom User Permissions
Modify permissions for users in your organization.
Multi-Site Management
Consolidate all organizations into a single company account. Allow select admins to switch between organizations.
SAML-based Single Sign-On (SSO)
Ability to integrate with SSO services.
Workstation Mode
Let multiple users log in from the same device.
Support
24/7 Support
Connect with a human expert in minutes via email or chat.
Support Center
Access product resources and FAQs in our self-serve knowledge base.
Training Academy
Access to a comprehensive library of MaintainX training materials for every user.
Live Training Webinars
Live demonstrations and best practices for the MaintainX platform and new features.
Dedicated Account Manager
Guaranteed Uptime SLA
Enterprise Service Level Agreement
99.9%
Frequently asked questions
Curious about MaintainX? We've gathered the most common questions to help you learn more about our solution.
Can't find what you're looking for? Our sales team is ready to help at (888) 451-5787.
Can't find what you're looking for? Our sales team is ready to help at (888) 451-5787.
Does MaintainX support multiple sites?
Yes, MaintainX Enterprise allows you to manage multiple plants or facilities within the same platform. You can also create customized reporting dashboards to track KPIs across multiple sites on the same screen.
Can MaintainX connect to other platforms?
Yes, MaintainX can integrate with other systems, such as ERPs, IoT sensors, BI platforms, and more. This allows you to share data between platforms, synchronize records, and automate workflows. MaintainX offers an Open API with extensive documentation, as well as no-code integrations using Zapier.
What reporting dashboards are provided by MaintainX?
As well as integrating with BI platforms, MaintainX makes it easy to analyze data directly within the MaintainX dashboard. Admins can access pre-built reports on Time & Cost, Mean Time to Repair (MTTR), preventive maintenance percentage, compliance, and many more. The Enterprise plan also supports unlimited custom reporting dashboards, which allow admins to customize the data displayed on a single view.
Is MaintainX secure?
MaintainX is compliant with security standards, including SOC 2, ISO 27001 & GDPR. It also supports Single Sign-On (SSO), multi-factor authentication (MFA) and custom permissions and roles. For more information, visit our Trust Center.
How long does it take to implement MaintainX?
For the average customer, it takes three weeks to implement one site. For customers on our Premium & Enterprise plans, our team ensures a smooth transition to MaintainX within your organization. Partner with a dedicated implementation specialist through our structured three-week onboarding process. Learn more about our Implementation services here.
What payment services do you support?
We accept all major credit cards, ACH bank transfers, and wire transfers.
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