Streamline Vendor Management with MaintainX

Working with vendors and contractors is not just a common part of maintenance management, it's essential if you want your business to achieve maximum productivity and efficiency.

If you’re like many companies dealing with the skilled labor shortage and economic uncertainty, outsourcing work to external partners is a smart choice to keep your operations running smoothly. In fact, 20% of maintenance across industries is outsourced, with leaders citing lack of skilled labor as the top reason. What’s more, two-thirds of manufacturing leaders say they would outsource maintenance to hedge against economic downturn.

Vendors are crucial for daily operations, whether you need parts or specialized skills beyond your team. But how do you manage vendor relationships? Keeping track of their time, cost, and work can be a hassle, especially without the right tools in place.

That's where MaintainX comes in—an intuitive solution designed to simplify vendor management in one easy-to-use app. With MaintainX, you can manage vendor details, share work, communicate, and access detailed cost and performance reporting—all from your phone or desktop.

Streamline vendor management in one app

One of the biggest challenges with vendor management is keeping track of vendor time, cost, and work. On top of that, you need to stay organized with key details like contact information, related parts and assets, and work history.

MaintainX Vendor Management gives you the power to solve these challenges and simplify your daily vendor operations by putting everything you need in one place.

With External Work Orders, you can easily share work and collaborate with vendors from MaintainX. And, with our intuitive vendor experience, they can easily access the details they need to get the job done, helping you drive efficiency without giving them access to your account.

If your vendor is providing a service:

• Easily share work orders with vendors directly from MaintainX

• Track work progress in real-time and receive alerts to ensure timely completion

• Collaborate seamlessly with vendors through comments, shared files, and emails.

Learn more about sharing, collaborating, and tracking Work Order activity with vendors with External Work Orders.

If your vendor is a supplier:

• Create purchase orders directly from MaintainX and track order status, parts ordered, and costs.

Go beyond simple vendor management to improve decision-making

Making your vendor workflows more efficient is just one key aspect of MaintainX Vendor Management. With all the features and data you need in one place, you can also manage costs, understand performance, and answer critical questions—like which vendor is the most cost-effective or the best fit for a particular job.

• Generate automated reports to analyze spending and efficiency with vendors, such as Time vs. Cost

• Assess vendor performance and efficiency with reports like On Time vs. Overdue

Stay ahead of the curve with MaintainX

With its intuitive interface and powerful features, MaintainX is the best choice for maintenance professionals to streamline their operations and drive productivity—both in-house and with external vendors and contractors.

In today's fast-paced industrial landscape, efficient vendor management is not a luxury—it's a necessity. With MaintainX, maintenance teams can stay ahead of the curve, ensuring that work gets done right, on time, and within budget.

To learn more about Vendor Management, book a demo or get in touch with your MaintainX rep today.

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