FuelCloud and MaintainX

Contents

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Overview

Benefits

Easily track your vehicles, odometer readings, and engine hours in FuelCloud and MaintainX—without manual entry
Prevent breakdowns by triggering work orders based on predefined thresholds, ensuring your vehicles are serviced at optimal times
Equip maintenance technicians with the information they need to service vehicles effectively
Monitor trends and make cost-saving decisions for your business

Key features

Daily sync of vehicles in FuelCloud and assets in MaintainX
Automatically sync vehicle hours or miles from FuelCloud to MaintainX meters daily
Trigger work orders based on custom thresholds and automate the team assigned, attach the correct procedure, identify the priority level, and track completion.
Set up notifications to stay informed and never miss a work order

How it works

STEP 1:

Connect with your dedicated account representative to understand your existing workflows and objectives for integrating MaintainX and FuelCloud.

STEP 2:

Identify members of your team that will be part of the integration process — such as members of your Operations and IT teams.

STEP 3:

A MaintainX integration consultant will add necessary custom fields, and map existing fields so your vehicle data, odometer readings, and engine hours flow from FuelCloud to MaintainX.

STEP 4:

Test the integration with your team. Start developing internal training material to set your users up for success.

STEP 5:

MaintainX and FuelCloud are now in sync. You can simplify maintenance, improve vehicle performance, saving you time and money.

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Requirements

Must have a FuelCloud plan
Must be able to generate an API key as a FuelCloud Admin
Must have the MaintainX Enterprise plan

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FAQs

How do I set up the FuelCloud integration?

MaintainX will configure the FuelCloud integration. The process starts with your dedicated MaintainX account representative who will meet with you to explore your existing workflows and objectives.

Next, you’ll be paired with a MaintainX integration consultant who will determine the scope of the integration, and coordinate necessary MaintainX resources to help you succeed. Scoping meetings will occur with your IT team and key internal stakeholders to fully understand your requirements and considerations, such as constraints and timing. The process also includes testing and validation to ensure the integration meets your needs.

How frequently can data be sent between MaintainX and FuelCloud?

FuelCloud transactions are automatically synced with MaintainX once daily, ensuring your data is up to date.

If a vehicle refuels multiple times a day, which reading is synced with MaintainX?

The most recent reading from that day is synced with MaintainX, so you'll receive one updated meter reading per day.

Can we review/assess the work requests that are triggered by the FuelCloud integration?

Yes, you can review and approve or decline the work request in MaintainX. If approved, you can assign it to a team or a specific technician and monitor the progress from start to finish.

Will the MaintainX work request or work order be routed to the correct asset or location?

Yes, the work request or work order will be routed automatically. Your MaintainX integration consultant will assist you with mapping to the correct asset or location.

About

FuelCloud

Efficient maintenance work, powered by data

Automatically track and sync vehicle data like odometer readings and engine hours by integrating FuelCloud and MaintainX. Trigger work orders based on custom thresholds to prevent breakdowns and optimize service.

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